Grants for Regional Arts and Culture Engagement Program (GRACE) 2024
Grants for Regional Arts and Culture Engagement Program 2024
Application Deadline EXTENDED: THURSDAY, November 16 at 9:30 AM
Wednesday, November 15, 2023 by 12:00 pm (noon)
Question Deadline: Monday, November 13, 2023 by 4:30 pm
Technical questions and support will be available up until the application deadline.
How to Apply: All applications must be submitted online through Submittable
Project Period: January 1, 2024 to December 31, 2024
The Grants for Regional Arts and Culture Engagement Program is a special, one-year regrant program funded by a Special Legislative Initiative by the New York State Senate in 2023. This opportunity replaces our annual Statewide Community Regrants and Decentralization Program made possible by the New York State Council on the Arts.
The purpose of the Grants for Regional Arts and Culture Engagement Program is to create access and support of the arts to the geographically, economically, and ethnically diverse segments across CNY Arts’ six-county service area. In 2024, a total of $510,000 will be distributed in arts, culture, history, and heritage grants to individual artists and nonprofit organizations.
The CNY Arts Grants for Regional Arts and Culture Engagement Program is designed to support the capacity of individual artists and small nonprofit organizations to develop quality arts projects and programs. By providing project-specific funds, we aim to contribute to the cultural development of our region and to provide opportunities for the Central New York and Mohawk Valley communities to experience and engage with the arts.
THE CNY ARTS GRANTS FOR REGIONAL ARTS AND CULTURE ENGAGEMENT (GRACE) PROGRAM ONLY FUNDS PROJECTS TAKING PLACE IN CORTLAND, HERKIMER, MADISON, ONEIDA, ONONDAGA, OR OSWEGO COUNTIES.
|All applicants are required to attend an information session. More information can be found below.|
Grants for Organizations
There are four types of projects an organization may apply for. Please note that there are additional narrative questions and required documents for certain projects.
1. Community Arts Projects (CAP): arts, culture, history, or heritage project that engages the public.
2. Arts Education Projects (AEP): for sequential, and skill-based learning opportunities provided by a teaching artist. A minimum of three (3) contact sessions between the teaching artist(s) and core learning group are required.
3. Micro Grant Fund: designed for small arts and culture or organizational projects with nominal expenses. A simplified application with fewer narrative questions.
4. Special Projects: grant support for one or more of the following:
(A) projects that enhance the capacity and services of the organization (i.e. new audiences, including historically underrepresented groups, administrative/operating capacities, opportunities for expanding their reach, etc.);
(B) creation of new programs that are intended to be permanent in subsequent years;
(C) special projects that demonstrate the organization’s value in the community.
Grants for Individuals
Grants for individual artists represent a “live and work” investment in local artists. Projects must take place in the same county in which the applicant permanently resides. All artist projects, with the exception of Arts Education projects, must include a community engagement component and be open to the public. Examples may include an exhibition or performance that is open to the public, or the inclusion of community involvement in the development and creative process of the artists’ project. This can be in the form of feedback, response, interaction and/or social practice by or with local community members.
There are four types of projects an individual artist may apply for. Please note that there are additional narrative questions and required documents for certain projects.
1. Artist Commissions (AC): for a local artist to create new work in their community.
2. Community Arts Projects (CAP): arts, culture, history, or heritage project that engages the public.
3. Arts Education Projects (AEP): for sequential, and skill-based learning opportunities provided by a teaching artist. A minimum of three (3) contact sessions between the teaching artist(s) and core learning group are required.
4. Micro Grant Fund: designed for small arts and culture projects with nominal expenses. Applicants will complete a shortened and simplified application.
Individual Artists are eligible to apply for ONE (1) of the following:
- One (1) Micro Grant of $1,000 or less; OR
- Up to two (2) Community Arts Projects for a total of $2,500 or less; OR
- One (1) Artist Commission or Community Arts Project of $5,000 or less with use of a
Fiscal Sponsor; OR
- One (1) Arts Education Project of $5,000 or less with a School or Partnering Organization
Organizations are eligible to apply for ONE (1) of the following:
- One (1) Micro Grant of $1,000 or less; OR
- Up to two (2) Community Arts Projects for a total of $5,000 or less; OR
- One (1) Arts Education Project of $5,000 or less with School or Partnering Organization; OR
- One (1) Special Project Grant of $10,000 or less
|Application Opens||Friday, September 22, 2023|
|Application Seminars & Webinars||October to November 2023 (See dates and sign up here)|
|Application Due||Wednesday, November 15 at 12:00 PM (noon)|
|Funding Announcements||December 2023|
For a printable copy of the applications, please use the following links:
If you have any questions, please refer to our FAQ Page or reach out to the CNY Arts Grants Staff!
Please see application details below.
Applicants should submit representative samples of past works and/or the credentials of participating artists and other personnel. Projects should be designed to create collaboration between artists, audiences, local businesses, cultural institutions, and/or other community organizations. Projects designed to serve historically excluded areas or populations and projects that address specific community needs will be prioritized. Proposals should be thoughtfully planned with achievable goals and reasonable methods of evaluation. Please consult the specific guidelines for each Grants for Regional Arts and Culture Engagement grant type.
- Legal Name and DBA if applicable, Federal Employer Identification Number (EIN)/Social Security Number, Year founded, Address, Contact Information, Legislator Information
- Mission Statement/Artist Statement
- Organizational Context for Project Activities: Describe your organization’s history and operations, including the context in which your organization will undertake the project activities.
- Organizational Budget (table) / Optional Notes
- Funding history with CNY Arts
- Grant Request Amount, Total Project Budget, Will your project be feasible if it is partially funded? Yes/No
- Upload Project Budget Template (project expenses, income, and how grant will be spent)
- Project Summary
- Detailed Project Description - describe project activities that will take place, provide information on curatorial/selection process, artists, creative process, works of art, productions, venue, public or community engagement activities.
- Schedule of Key Project Dates - include timeline of activities, Proposed Project Start / End Date
- Audience Grid & Engagement with Intended Community, Participants, & Audience - describe the intended communities, participants, or audiences involved in the project activities, and how they will benefit. Clearly explain how you will engage these groups. Include the demographics of your intended communities, participants, and/or audiences. As applicable, include how you will involve historically marginalized or underrepresented communities limited by factors such as their geographic location, race or ethnicity, economic status, and/or disability, among others.
- Project Partners & Key Individuals - please list here your list of artists involved with the project and whether anticipated or secured, list any project partners and their role. You may include biographical experience or knowledge relative to this project.
- Other Project Information (Optional) - If there is anything else that would be essential for panelists to understand about your project relative to the review criteria, provide it here.
- Project Budget Form (download required template here)
- Proof of Nonprofit Status
- Board Member Affiliation List
- Organization Financial Statement from most recently completed fiscal year
- Work Samples of Artists involved with project
- Letters of Support (strongly recommended, but not required)
- Marketing Materials, Press Clippings, & Additional Support Materials (optional)
- Additional Bios & Resumes of Artists & Personnel (optional)
Potential applicants must meet all eligibility requirements
- Must be a resident of or have your organization's address in Cortland, Herkimer, Madison, Oneida, Onondaga, or Oswego counties;
- Must provide access to the public (excluding Arts Education Grant Project applicants);
- Must be 501(c)(3) nonprofit, local government agency, or Tribal Nation; OR an individual artist, collective, or other unincorporated entity
- New York State agencies and departments (including BOCES and SUNY);
- For profit organizations;
- Public, private, or parochial elementary and secondary schools;
- Students enrolled in a full-time degree program;
- Applicants with open contracts or outstanding final reports from previous grant cycles with CNY Arts (not including 2023 grants);
- Limited liability companies (LLC), business corporations, or limited liability partnerships (LLP)
Applications will be reviewed and scored on the following criteria.
Creativity (5 Points)
- Quality of submitted samples of past works
- Proposed artists and personnel should have experience and/or credentials that are well-matched to the project’s goals
- High level of originality, innovation, relevance, distinction, and quality of project concept and design
- Significance and creative contribution to the public and/or artists
Access & Inclusion (5 Points)
- Engagement with artists and/or audiences from historically excluded communities
- Consideration of community needs and interests (non-duplication of comparable existing programs or services)
- Outreach and marketing plans for core audience that are appropriate and effective
- High level of cultural depth in audience experience
Feasibility (5 Points)
- Overall clarity of project proposal with defined objectives
- Reasonable plan and timeline for implementation and evaluation
- Previously demonstrated ability to implement projects or supporting letters
- A realistic and achievable budget and timeline
- Marketing / advertising is clearly outlined and realistic
Learn what documentation will be accepted as proof of residency and nonprofit status.
For Organizations providing proof of the organization’s nonprofit status, please supply:
- Letter of Determination from the IRS, indicating tax exempt status under Section 501(c)(3)
- Documentation of Charter by the NY State Board of Regents under Section 216 of the NY State Education Law
- Documentation of Incorporation under Section 402 of the NY State Not-for-Profit Corporation Law
- Current NY State Bureau of Charities (Office of the Attorney General) filing receipt
- Official authorization as an arm of local government (i.e., a formal letter on official letterhead signed by the appropriate county, city, town, or village executive)
No other document will be accepted.
For Organizations providing proof of residency, please supply:
- Address that is listed on the organization’s W-9
For Individuals providing proof of residency, please supply:
- Address of place of residency.
Grant awardees are responsible for the following items.
- Sign and adhere to the terms laid out in the project contract (Funding Agreement) no later than Friday, January 19, 2024 ;
- Conduct all funded activities as described in the application;
- Provide CNY Arts with copies of promotional materials and an advance schedule of all funded events;
- Provide CNY Arts with complimentary tickets for all funded events for auditing purposes, as applicable;
- Add all scheduled events to the CNY Arts & Entertainment Calendar, as applicable;
- Submit a Final Report within 30 days after the completion of a project.
- Attend the CNY Arts Awards Ceremony (anticipated Spring of 2024).
- Immediately and in writing notify CNY Arts of any changes to the project, including dates, locations, admission fees, artists hired, or activities conducted (all changes to funded projects are subject to approval); and
- Prominently and correctly include credit language for the grant award. Please note this exact language will be provided in your funding agreement. You will not use the Statewide Community Regrants language.
- Credit language must be accompanied by the CNY Arts Logo. The language may not be accompanied by the New York State Senate or New York State Council on the Arts logos.